Who we are
Our website address is: https://www.theseedmill.co.uk.
What personal data we collect and why we collect it
We do not store sensitive information relatable to any individuals. Our interests in collecting personal data are solely for communication with that individual to provide our help, consultancy and services.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
We collect information from our contact forms and store that information for up to 12 months unless we are in continual contact with you and need to keep that information for the purposes of keeping in touch with you.
We do not use your contact information for marketing purposes.
Should we wish to include you in any newsletters or other forms of keeping in touch with you we will seek your express permission for us to do so.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
Who we share your data with
We collect any data submitted through our contact forms in GDPR compliant, third-party software such as
- Google contacts for emails sent through to us or via our webforms
- Dubsado CRM for certain webform entries on this website
- Mailchimp for any newsletter signups through this website
How long we retain your data
If you contact us via our website contact forms, we will keep your data for up to 12 months without further contact from you.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have provided us with your contact details via one of our contact forms, you can request to see or remove that data by emailing firstname.lastname@example.org directly.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Some information will be recorded in our CRM system of choice.
Visitor comments may be checked through an automated spam detection service.
This website will also send name and email address data to an email newsletter system.
Your contact information
Our data processing is on the small scale and we therefore do not need to provide a DPO. However, our main contact on data protection will be Lianne Dale who is a co-founder of The SeedMill.
Our address details are as follows:
Office 40, Apollo Business Village,
Or, you can use our contact page to get in touch through various contact methods.
How we protect your data
Our website and our third-party providers websites are encrypted through modern SSL certificates.
Our third-party providers are all fully GDPR compliant businesses.
What data breach procedures we have in place
Should we become aware of any data breaches through our website, systems or third-party providers where personally identifiable information is stored we will notify those individuals of the data breach within 1 month.